Human Resources Administrative Assistant

Job description

VACANCY TITLE Human Resources Administrative Assistant

LOCATION Rotterdam, the Netherlands

TERM Initial contract duration 1 year with possibility of extension

INTENSITY 40 hours per week, 5 days per week

ANTICIPATED START DATE As soon as possible



The Global Center on Adaptation (GCA) is an international organization with the vision of helping countries adapt to climate impacts. We will achieve this vision by working as a solutions broker to catalyse action and support for adaptation solutions, from the international to the local, in partnership with the public and private sector, to ensure we learn from each other and work together for a climate resilient future.

GCA is a fast growing organisation with its headquarters in Rotterdam, the Netherlands, with a Research and Innovation hub in Groningen and with regional offices in Abidjan, Bangladesh and Beijing. GCA’s global strategy is implemented under three pillars of Knowledge, Programs, and Advocacy.



The Human Resources Administrative Assistant is responsible for providing support equally to both the Head of Human Resources and the Director of Programs. S/he will provide support in recruitment, onboarding, staff contracts and interacting with the various public local entities (e.g. IND). S/he will also provide support regarding staff benefits and prepare the payroll. In addition, s/he will provide operational support in Programs.

This role is within the Finance & Operations directorate, that supports and facilitates the operational units globally, and reports to both the Head of Human Resources and the Director of Program.

Areas of responsibility

Human Resources

  • Provide support regarding staff contacts. This covers new contracts, addendum and end of contract activities in line with the HR policies. Ensure that this is appropriately recorded in GCA’s systems.
  • Process the payroll and ensure that all the data is fully accurate, that all required statutory deductions are made and subsequently paid to the appropriate authorities
  • Register staff movements/changes in the HR system and ensure that the information is fully accurate.
  • Manage and follow-up on the various aspects of recruitment such as publishing new vacancies on GCA’s recruitment system, GCA’s website and other internet platform such as LinkedIn.
  • Provide assistance in the recruitment process -- assist in organising and/or participating in interviews.
  • Assist in the onboarding of new staff, and support the relocation of staff coming from abroad.
  • Interact and follow-up with various Dutch entities to support the various staffing actions related to visas and assisting staff in obtaining the 30% tax exemption for highly skilled staff relocating from abroad.
  • Interact with Arbo on staff related health issues.
  • Prepare for and support internal and external financial audits, providing all information required by local legislation, donors, or other bodies

Operational support

  • Operational support directly to the Director of Programs and other Directors, with a particular focus on agenda management.
  • Setting up internal and external meetings
  • Ensure that health and safety regulations are followed
  • Maintains office services by organizing office operations and procedures

Assists with organising events when necessary

Job requirements


  • Bachelor's degree in Administration, Management or related is required;
  • At least 3 years of relevant HR professional experience. Experience in an international organisation or international NGO would be an asset;
  • Relevant experience in implementing HR policies related to compensation, benefits, recruitment.  Relocation of staff from abroad would be an asset;
  • Experience with Dutch labour law would be an asset;
  • Experience in processing payroll;
  • Experience in supporting a multi-cultural team of highly skilled professionals would be an asset;
  • Hard worker, hands-on experience, can-do mentality, highly professional supportive attitude;
  • Excellent communications and relationship skills;
  • Good proficiency in Microsoft Office and HR software;
  • Fluent (written and spoken) in English and Dutch. Knowledge of French would be an asset;
  • Have the right to work in the Netherlands.


The GCA offers a dynamic, high-profile and international working environment in a growing organisation. You will be contributing to our global mission on climate adaptation. Managers at GCA will have the opportunity to strengthen core skills, develop a deeper understanding and expertise in a range of climate adaptation concepts and principles, and build a strong network of experts and leaders. Remuneration is aligned with salary structures in the Netherlands.


Please apply at by submitting your CV and cover letter in English before 07 12 2021, 10 pm CET. Kindly mention the date as of which you would be available to start in Rotterdam. 

Anticipated start date: As soon as possible

Location: Rotterdam, The Netherlands


The GCA celebrates diversity and is committed to creating an inclusive environment for all employees.

We welcome applications from all candidates who meet the qualifications.


Thank you for sharing this vacancy with suitable candidates.