30-004 | Administrative Assistant

Job description

VACANCY TITLE: Administrative Assistant
LOCATION: Dhaka, Bangladesh

CONTRACT: 1 year - with possibility of extension

LEVEL OF EFFORT: Full time – 40 hours per week

ANTICIPATED START DATE: As soon as possible

Who we are?
The Global Center on Adaptation (GCA) is an international organization that works as a solutions broker to catalyze action and support for adaptation solutions, from the international to the local, in partnership with the public and private sector, to ensure shared learning and collaboration for a climate resilient future.

GCA’s flagship program in Africa – the Africa Adaptation Acceleration Program (AAAP) –is a bold and ambitious response to the climate crisis and the adaptation challenges facing Africa. Since its launch with the African Development Bank and African Union in January 2021, the AAAP Upstream Financing Facility in GCA has already influenced US$5.4 billion in downstream investments financed by AfDB and other partners, including the World Bank Group, in the areas of food security, infrastructure and nature-based solutions, youth entrepreneurship and adaptation jobs, and adaptation finance. This ‘AAAP’ model is now being scaled up to Asia, starting with developing a country level work program in Bangladesh.

The success of GCA’s work under the AAAP and in Bangladesh rests on rapidly conceptualizing and implementing a clear and agile strategy that brings outputs and activities into focus on influencing downstream investments channeled through Development Finance Institutions and Multilateral Development Banks, Global Climate Finance Organizations such as the Green Climate Fund, and Private Financial Institutions. These outputs and activities are delivered through six Programs that focus on designing and implementing activities to influence investments in adaptation and resilience building that yield high economic dividends for nations and can accelerate the achievement of the Sustainable Development Goals. Each Program has business lines that are designed to prioritize adaptation needs and to integrate adaptation solutions into investments to ensure that countries leverage limited investment resources to optimize the adaptation dividend. The six programs include: (i) Food Security; (ii) Infrastructure and Nature-Based Solutions (NbS); (iii) Urban and Water; (iv) Youth Entrepreneurship and Adaptation Job; (v) Locally Led Adaptation; and (vi) Climate Finance.

GCA’s approach in Asia is country-based with regional/global connections. Therefore, the focus in Bangladesh is on NbS and infrastructure; local-led adaptation including a global hub; and climate finance.

GCA is a rapidly growing organization with offices in Abidjan, Beijing, Dhaka, Groningen, and Rotterdam.

 Reporting directly to the Country Manager of Bangladesh, you will:

A. Support to Office Administration

  • Provide administrative assistance to ensure the efficient functioning of GCA operations. Including but not limited to: contracting service providers, assisting with travel arrangements, managing correspondence, arranging meetings and taking meeting notes, filing and asset management
  • Work as procurement focal point for GCA Dhaka Office and assist GCA Headquarters-based -Procurement-team in their operations.
  • Assist GCA Headquarters-based-Finance-team in processing payments to the vendors and service providers.
  • Maintain a monthly calendar of events relevant for GCA Bangladesh Work Program and keep it updated as well as maintaining an electronic filing system.
  • Prepare internal updates related to GCA Bangladesh program for the GCA weekly Newsletter.
  • Maintain regular communication with the Support Service and IT sections of the Department of Environment (DoE), under the he Ministry of Environment, Forest, and Climate Change (MoEFCC) as the host organization of GCA Dhaka Office.
  • Provide administrative support to GCA Regional Director Asia as and when needed.
  • Support the implementation of health and safety measures and risk assessments, collaborating with relevant program officers.
  • Assist with any unforeseen or urgent tasks as directed by the supervisor, ensuring the organization's evolving needs are addressed.

B. Support to GCA Missions and visitors

  • Support GCA Missions to Bangladesh including CEO, Directors, Global Leads and other visitors from Headquarters.
  • Support GCA Dhaka office staffs in preparing for in-country field trips. a Support the hosting of visitors from Donor agencies, local partners, and respective Ministries at GCA Dhaka Office

C. Support to Events Organization and Implementation

  • Help organize meetings, training, and events for the GCA Bangladesh Program providing practical support as needed.

This position requires working from the Dhaka office.

Job requirements

About you:

  • Bachelor’s degree in relevant disciplines.
  • 2 years of working experience.
  • Great team players work well independently too.
  • Organized and methodical and meticulous.
  • Takes initiative and approaches tasks proactively.
  • Excellent communication skills, open-minded and curious.
  • Friendly and helpful, supports colleagues and stakeholders.
  • Fluent in Bengali and English.
  • Proficient in MS Word and email.
  • Adaptable to different time zones when working with teammates.

What we offer? 

Joining GCA means becoming part of an international, high-profile, and dynamic working environment within a growing organization. Our global headquarters in Rotterdam is in the award-winning Floating Office Rotterdam, the world’s largest floating office, with regional offices around the globe.

As a team member, you'll tap into extensive expertise available at GCA and its partner organizations worldwide, while actively shaping international policies and driving global action on climate change. Collaborating with governments on all continents, your work will make a tangible impact at the highest governmental levels.

GCA offers 25 days of paid leave to ensure a healthy work-life balance. Moreover, we provide a competitive salary.

GCA does not discriminate in any of its programs or activities based on race, color, religion, sex, nationality, age, disability, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.


Please submit your motivation letter and CV using the provided link: https://gca.org/about-us/join-us/ before the application deadline of October 02, 2023.

Kindly indicate your preferred start date.

All offers of employment will be subject to satisfactory references and appropriate screening checks. The Global Center on Adaptation also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

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