20-005 | Procurement Officer

Job description

Procurement Officer

Location: Rotterdam, the Netherlands

Term: Initial one-year contract with possibility of extension

Intensity: Full-tim


ABOUT GCA

The Global Center on Adaptation (GCA) is an international organization with the vision of helping countries adapt to climate impacts. We will achieve this vision by working as a solutions broker to catalyse action and support for adaptation solutions, from the international to the local, in partnership with the public and private sector, to ensure we learn from each other and work together for a climate resilient future.

GCA is a fast growing organisation with its headquarters in Rotterdam, the Netherlands, with a Research and Innovation hub in Groningen and with regional offices in Abidjan, Bangladesh and Beijing. GCA’s global strategy is implemented under three pillars of Knowledge, Programs, and Advocacy.


ABOUT THE ROLE

Overview

This role is within the Finance & Operations Team that supports and facilitates the organisation globally. As the Procurement Officer you will provide effective procurement services to ensure successful delivery of all the intended outcomes and outputs in accordance with GCA policies, donor regulations and complying with applicable (EU) laws.

Under the guidance and management of the Procurement Manager, the Procurement Officer ensures effective and efficient implementation of the procurement process and effective internal control mechanisms, promotes a client-oriented approach consistent with GCA rules and regulations


Areas of responsibility

  • Implement the procurement plan, adapt processes and procedures in full compliance with GCA policies and procedures;
  • Support the preparation of technical specifications and terms of reference  in compliance with the GCA procurement principles, rules and procedures;.
  • Organize procurement processes, micro-purchasing, preparation of RFQs and tender notices, receipt of quotations, preliminary evaluation of quotations, technical and financial evaluation, preparing protocols for contract awards;.
  • Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services,
  • Providing proactive advice, clear guidance and support to procurement requestors and selection committees during each step of the procurement process.
  • Prepare documents for contracts and vendor creation/update.
  • Maintain an up-to-date contract administration in ERP system, Unit4
  • Draft routine correspondence and reports on procurement in accordance with Procurement SOP.
  • Perform other duties within the functional profile as assigned and deemed necessary for the efficient support of above mentioned procurement

Job requirements

MINIMUM REQUIREMENTS

  • A relevant degree, preferably in Procurement, Administration or related fields.
  • 2 years’ experience in procurement, logistic or related field preferably in an international NGO
  • Relevant experience in implementing procurement and/or contract policies, procedures, processes and training;
  • Excellent communication skills in English;
  • Self-development, initiative-taking
  • Experience in supporting and advising a global and multi-cultural team of highly skilled professionals;
  • Hard worker, hands-on experience, can-do mentality, highly professional supportive attitude;
  • Good proficiency in Microsoft Office and preferably with procurement software and contract management systems.


PROFESSIONAL DEVELOPMENT AND BENEFITS

The GCA offers a dynamic, high-profile and international working environment in a growing organisation. You will be contributing to our global mission on climate adaptation. Managers at GCA will have the opportunity to strengthen core skills, develop a deeper understanding and expertise in a range of climate adaptation concepts and principles, and build a strong network of experts and leaders. Remuneration is aligned with salary structures in the Netherlands.


HOW TO APPLY

Please apply at opportunities.gca.org by submitting your CV and cover letter in English. Kindly mention the date as of which you would be available to start in Rotterdam. If you have any questions regarding this vacancy, please reach out to us via HR@gca.org.


EQUAL EMPLOYMENT OPPORTUNITIES STATEMENT

The GCA celebrates diversity and is committed to creating an inclusive environment for all employees.

We welcome applications from all candidates who meet the qualifications.


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