20-004 | Procurement Manager

Job description


Procurement Manager

Location: Rotterdam, the Netherlands

Term: Initial one-year contract with possibility of extension

Intensity: Full-time


ABOUT GCA

The Global Center on Adaptation (GCA) is an international organization with the vision of helping countries adapt to climate impacts. We will achieve this vision by working as a solutions broker to catalyse action and support for adaptation solutions, from the international to the local, in partnership with the public and private sector, to ensure we learn from each other and work together for a climate resilient future.

GCA is a fast growing organisation with its headquarters in Rotterdam, the Netherlands, with a Research and Innovation hub in Groningen and with regional offices in Abidjan, Bangladesh and Beijing. GCA’s global strategy is implemented under three pillars of Knowledge, Programs, and Advocacy.


ABOUT THE ROLE

Overview

This role is within the Finance & Operations team, that supports and facilitates the organisation globally. As the Procurement Manager you will be advising and supporting the teams in fulfilling their procurement needs in accordance with GCA policies, donor regulations and complying with applicable (EU) laws. To deliver the program strategy and implement projects, the Program Leads and Researchers need to frequently procure services and following the most appropriate procurement approach for each project is vital.

As the Procurement Manager you will be responsible to translate your vision on procurement into policies, procedures and processes. You execute a variety of upstream procurement-based activities to ensure the on time release of tenders, providing clear guidance to internal clients on the most effective and eligible procurement path through to overseeing the performance of contracts. You will ensure an efficient and effective procurement function, including the support of requestors during the entire procurement cycle. Under the management of the Director of Finance & Operations, you will act a critical focal point for colleagues from all directorates and all regions.


Areas of responsibility

  1. Hands-on support and advice
  • Manages the day-to-day operations of the procurement process. Oversees the tender process for each GCA procurement through the procurement and contract cycles
  • Manages and reviews documents for the  all GCA procurements and ensures compliance with the Procurement Policy and Procedures, as well as applicable country laws
  • Supporting the Program Leads and Leadership Team with the identification and planning of procurement needs through GCA’s procurement plan, taking into account the relevant project needs, time lines, risks and value for money.
  • Review, analyse and draft GCA solicitation documentation for RFQs/ RFPs/ITTs/according to project needs, GCA procurement rules, improving synergies with projects and commercial partners, mitigating risks and ensuring best value for money.
  • Providing proactive advice, clear guidance and support to procurement requestors and selection committees during each step of the procurement process.
  • Negotiate contracts to ensure the interests of GCA are properly met.
  • Maintain an up-to-date contract administration in ERP system, Unit4
  • Ensure integrity and composition of critical documentation for audit purposes.
  • Interact and manage supplier performance through SLAs and maintain the GCA supplier platform.
  • Ensure legal compliance by monitoring and implementing applicable laws and donor regulations.
  • Handling and mediation of procurement complaints and issues.

2.Continuous improvement

Maintain and revise the organisation’s procurement policies, procedures and processes to ensure the efficiency and effectiveness of the procurement function

Implement and ensure compliance with global procurement principles, standards, processes, practices, systems and tools

Establishing various initiatives to enhance the efficiency and effectiveness of the procurement roster, such as a roster of consultants with specific expertise, vendor management, general conditions, SLA and framework contracts.

Monitor relevant developments in procurement and pro-actively propose ideas, solutions and pre-empt issues to continuously develop the procurement function.

Update and manage GCA procurement plan

Job requirements

MINIMUM REQUIREMENTS

  • A relevant degree, preferably in Procurement, Legal or related fields. MCIPS certification desirable
  • Five years’ experience in procurement and/or contract preferably in an international organization or international NGO
  • Experience in EU tender processes
  • Relevant experience in developing and implementing procurement and/or contract policies, procedures, processes and training;
  • Excellent communication skills in English;
  • Experience in supporting and advising a global and multi-cultural team of highly skilled professionals;
  • Hard worker, hands-on experience, can-do mentality, highly professional supportive attitude;
  • Good proficiency in Microsoft Office and preferably with procurement software and contract management systems.


PROFESSIONAL DEVELOPMENT AND BENEFITS

The GCA offers a dynamic, high-profile and international working environment in a growing organisation. You will be contributing to our global mission on climate adaptation. Managers at GCA will have the opportunity to strengthen core skills, develop a deeper understanding and expertise in a range of climate adaptation concepts and principles, and build a strong network of experts and leaders. Remuneration is aligned with salary structures in the Netherlands.


HOW TO APPLY

Please apply at opportunities.gca.org by submitting your CV and cover letter in English. Kindly mention the date as of which you would be available to start in Rotterdam.


If you have any questions regarding this vacancy, please reach out to us via HR@gca.org.


EQUAL EMPLOYMENT OPPORTUNITIES STATEMENT

The GCA celebrates diversity and is committed to creating an inclusive environment for all employees.

We welcome applications from all candidates who meet the qualifications.


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